to attend

Host Hotel for 2013:

74-855 Country Club Dr * Palm Desert, CA 92260

Room Rates:
$105 single or double • $125 • Triple •  Quad $145 per night

Reservations

https://resweb.passkey.com/go/ashs2013annualconference

The JW Marriott Desert Springs Resort and Spa is delighted to extend to ASHS Conference attendees an invitation to experience our Resort Charge at a package rate of $27.00 per day (if purchased a la carte, this charge is $71.95 per day: a la carte charges listed below)

The Resort Charge entitles you to:

• Wired Hi-Speed Internet Access in guest room & wireless in main lobby, unlimited local phone calls: $12.95 per day a la carte
• Self-parking (not valet): $15.00 per car, per day a la carte
• Fitness Center Access at the Spa: $20.00 per person, per day a la carte
• Golf Bag Storage: $4.00 per bag, per day a la carte
• Mini Golf –18 course putting green: $10 per day a la carte
• All Lawn Games (badminton, bocce ball, croquet, Basketball, Soccer, Frisbee, Horseshoes): $10 per day a la carte

Airport Discount • Shuttle • Car Rentals

The Desert Springs JW Marriott Resort & Spa is located in Palm Desert, California, in the heart of the Coachella Valley, which is also home to nearby Palm Springs and other resort communities. Three majestic mountain ranges provide a dramatic backdrop to the spectacular property. Palm Desert is a two-hour drive from both Los Angeles and San Diego. Joshua Tree National Park is located nearby.

The Desert Springs JW Marriott Resort & Spa is a sprawling oasis - a remarkable contrast to the stark beauty of the desert.

The 450-acre property opened in February 1987 and is one of the largest resort and convention complexes in the southwestern United States.

The resort is famous for its Venetian-like waterways, which literally begin in the lobby.

Gondolas await to transport guests to dinner and on afternoon tours, slowly drifting past cascading waterfalls. This lush resort oasis can boast of 210,000 square feet of indoor and outdoor meeting, exhibit, and banquet space—and will provide a comfortable backdrop for the 2013 ASHS Annual Conference

The spacious guest rooms include: a patio or balcony overlooking the resort; luxurious beds; great lighting; high speed internet access.

Facilities Usage Fee

Where to stay?

We know that, for many attendees, finding the lowest possible hotel rate is paramount, and we are aware that often people choose to stay on the outskirts of town and then choose to drive to the conference each day.

However, before you book your hotel room for the ASHS Annual Conference, we want to mention the following ....

The American Society for Horticultural Science continues to make every effort to keep costs at a minimum for those attending the ASHS Annual Conference. One way this is done is to make a commitment to the host hotel that a specified number of hotel rooms will be occupied by our conference attendees. In exchange for the hotel room occupation, the property provides ASHS with complimentary meeting space.

Over the last several years, many unsuccessful attempts have been made to explain this process to conference delegates. In 2004, ASHS did not fill its committed number of sleeping rooms, and, as a result, faced hefty penalty fees. Individuals who choose to stay at non-host hotels receive the benefit of the conference facilities, but do not contribute to the necessary commitments that allow the Society to use meeting space on a complimentary basis. Therefore, the ASHS Board of Directors instituted a “Facilities Usage Fee” for those who attend the conference, but choose not to stay in the host hotel. This is the only way that we can continue to run the conference without raising registration fees.

The $250 Facilities Usage Fee will apply only to those who register (including exhibitors, speakers, students, etc.) for the conference (with the exception of guests), but choose not to stay at the host hotel.

We encourage all conference attendees to avoid this Facilities Usage Fee and stay at the host hotel. Please be aware that if you are sharing a room with another delegate, both names must appear on the room reservation by the hotel reservation cut-off date, otherwise you will be assessed this fee and obligated to pay it in order to pick up your registration credentials.

Staying at the host hotel makes it easy to enjoy the the camaraderie of fellow ASHS members inside and outside of scheduled activities.

Just imagine - no commuting time to conference activities; additional networking time with colleagues; and amenities, such as room service, safes, exercise facilities, and restaurants/shops - everything in one convenient location.

It certainly is your choice as to where you desire to stay during the conference, but please understand that ASHS does have contractual commitments that we must honor, and we must do all we can to assure that there are no negative financial implications to the Society and the ASHS Membership.

International Airports Closest to Palm Desert, CA

Palm Springs International Airport (PSA)
3400 E Tahquitz Canyon Way Palm Springs, CA 92262 USA
Estimated travel time from airport to conference hotel: 26 minutes
Est. distance: 12 miles
Rental Car information:
www.ifly.com/palm-springs-international-airport/rental-cars

LA/Ontario International Airport (LAWA)
1923 East Avion Street, Ontario, CA 91761 USA
Estimated travel time from airport to conference hotel: 1 hour, 27 minutes
Est. Distance: 83.9 miles
Rental Car Information:
www.lawa.org/ONTcarRentals.aspx

Los Angeles International Airport (LAX)
380 World Way, Los Angeles, California 90045, USA
General Enquiries: (310) 646 5252
Estimated travel time from airport to conference hotel: 2 hours, 10 minutes
Est. Distance: 134 miles
Rental Car Information link:
www.los-angeles-lax.com/car_rental.html

American Airlines is offering a 5% discount to ASHS conference attendees on your flight to Palm Desert.

Book your flight online at the American Airlines website.

Enter the Promotion Code/Authorization Number: A8273BV

You will receive a 5% discount off the lowest fare that you find on the American Airlines website.

Shuttle Options To and From Airports

Renting a car?

The Avis Worldwide Discount (AWD) Number is G028040

Call the toll free reservation line at 1-800-331-1600 or reserve a car online

The discount is good for 7 days before and after the event dates.