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2020 ASHS Virtual Conference

August 10 - 13 (August 13 - Education & Career Day) - Registration Required


The Annual Meeting of ASHS is where the latest science and technology is being showcased related to horticulture.  Our mission is to bring together horticulture researchers, scientists, industry, academia, government, and students to cultivate ideas and share new techniques.

The meeting focuses on the distribution of science through technical sessions, poster and abstract presentations, keynote speakers, and workshops. Enjoy networking and group activities where you can catch up with peers. There is also a spotlight on students–from career path mentoring to competitions and group activities to create relationships that can last throughout your career.

 

THE FUTURE IS HERE

Please go to the Conference Program for more information

Registration will close on Sunday, August 9th at 5 PM EST.

For registration after Sunday, August 9th, please fill out this form and email it to meetings@ashs.org.

Payment must be received and processed before access is granted to the conference.

 

What Will a Virtual Conference Look Like?

 

Oral Sessions

Oral presenters have uploaded their talks.  These are now available on the conference website to conference registrants only.  Registrants can listen/watch them at their leisure. They will NOT be replayed anytime before or during their session time or during the Q&A period.

All Session speakers are REQUIRED to attend the LIVE Question and Answer period with the other speakers from the session to answer questions. Conference registrants can either attend these LIVE events or type in their questions ahead of time.  During the LIVE Q&A, the Oral presenters will answer all questions that have been submitted, and they will be available for any discussion stemming from them, and pose their own questions. The session moderator will facilitate a discussion.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1103

 

Poster Sessions

All poster presenters have created E-posters with oral and video attachments. These are available on the conference website to conference registrations only. Registrants can view them at their leisure.  Poster presenters are REQUIRED to attend a LIVE Question & Answer period with other speakers from the session to answer questions. Questions can be submitted at anytime prior to the poster session.  During the LIVE Q & A, the poster presenters will answer all questions that have been submitted, and they will be available for any discussion stemming from them, and pose their own questions. The session moderator will facilitate a discussion.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1104

 

Workshops

These will remain as they are currently scheduled and will be presented LIVE.  If the speakers are not available to present LIVE, they may pre-record their talk. The moderator will play this recording during the LIVE session.  Workshops may include demonstrations, facility tours, polling and possible panel and/or breakout discussion groups.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1102

 

Keynotes and Plenaries

These will remain as they are currently scheduled and will be presented LIVE.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1111

 

Competitions

Refer to the Conference Competition pages for the full description of each competition.

  • Undergraduates Oral and PostersThese will follow the oral and poster session formats as detailed above. Undergraduate students can attend the conference for free. However, they MUST become members first before they register for the conference.
  • Graduate Student Poster CompetitionE-posters will be judged online and contestant will be scheduled for a LIVE meeting with judges.
  • Scholars Ignite – will be held LIVE
  • Early Career Competition – will be held LIVE

 

Special Sessions/Events: 

  • Education and Career Day – This will be held LIVE on Thursday, August 13th.
  • Leadership Training Session – This will be held LIVE. Registration is free but is REQUIRED as there is “homework” to be completed in advance of the session. Last day for Registration is July 30.
  • Hands-On Floral Design Seminar – This will be held LIVE. Registration is REQUIRED.  Deadline is July 29th
  • Student Awards Night – This will be held LIVE.
  • Industry Ignite! – This will be pre-recorded with the possibility of a live Q&A session.

 

Social Events

All ASHS Staff will hold coffee and happy hours to meet with ASHS members and conference registrants and answer questions.

Universities and organizations are encouraged to schedule alumni events and happy hours.  Please contact Negar Mahdavian with your time and date.

 

Conference Program


Group Activities for 2020

Luncheon Series with Featured Speakers

Keynotes and plenaries

Opening Welcome Reception

Sightseeing and Professional Tours

Student Education & Career Day - August 13th.

Student Competitions

Students Award Night - August 12th

 


Conference Registration Rates 

Due to Covid-19 concerns which has caused the conference to be held virtually, registration fees will hold at Feb 16 - May 31 rates and not be increased.

Registration fee covers full access to the ASHS Virtual Conference program. A paid registration is required to access the uploaded talks, E-posters, and the Zoom links and is the only way to access the Live sessions.  The recordings of the Conference program will be locked and only available to Conference registrants for up to one year after the Conference dates.

Category On or before Feb 15

 

February 16 to May 31 August 12
June 1 through On-site - No Rate Increase in 2020
ASHS Member $475 $525 $575
Non-member $665 $715 $765
Emeritus $260 $310 $330
Postdoctoral (Member) $300 $350 $395
Postdoctoral
(Non-member)
$390 $440 $490
Graduate Student (Member) $200 $250 $295
Graduate Student
(Non-member)
$275 $325 $375
Undergraduate Student $135 $165 $195


International Registration Package

International ASHS members and non-members can register for the ASHS conference at the Rosen Plaza Hotel using the "International Registration Package." This includes conference registration, 5-night hotel stay, and a ticket to the Welcome Reception.

(International Package cost: ASHS international members = $1750; nonmembers $1950)

Please note, the hotel reservation for those registering for the international package will not be confirmed until ASHS receives your full payment. In addition, you must confirm your desired arrival and departure date in the registration system. Contact ASHS at 703-836-4606 or e-mail your request to meetings@ashs.org with any questions.

 

Registration Cancellation Policy:

Requests for refund of Conference registration fees and special events must be made in writing and will be processed under the following schedule:

Refund requests received

  • on or before May 1 = Full refund (less a $30 processing fee and applicable credit card fees)
  • from May 2 through June 7 = 75% refund (less a $30 processing fee and applicable credit card fees)
  • from June 8 through June 28 = 50% refund (less a $30 processing fee and applicable credit card fees)
  • on or after June 29 = no refund

Please note: Conference horticultural and sightseeing tours cannot be refunded as fees are paid to outside vendors and ASHS is not able to be reimbursed for these fees.

Any refunds requested 45 days prior the conference will be processed 15 days after conference conclusion.

All cancellation or refund requests must be made in writing and can be emailed to meetings@ashs.org or mailed to:

 

American Society for Horticultural Science
Attn: Annual Conference - Cancellations
1018 Duke Street, Alexandria, VA 22314

 

Notice for International Registrants:

Please allow sufficient time to contact the proper officials in your country and obtain the necessary visas for travel to and from the conference.  Please note that ASHS cannot fulfill requests for invitation letters without a paid registration. 

If you fail to obtain a travel visa, requests for registration refunds will be granted only if the visa application has been refused and ASHS is informed of this 30 days prior to the start of the conference.

The request for refund must be accompanied by a copy of the refusal letter from the embassy.

A request for refund may be denied if these conditions are not met.

 

Facilities Usage Fee - only applicable if attending in person.  Does not apply to virtual participants.

Where to stay?

We know that, for many attendees, finding the lowest possible hotel rate is paramount, and we are aware that often people choose to stay on the outskirts of town and then choose to drive to the conference each day.

However, before you book your hotel room for the ASHS Annual Conference, we want to mention the following ....

The American Society for Horticultural Science continues to make every effort to keep costs at a minimum for those attending the ASHS Annual Conference. One way this is done is to make a commitment to the host hotel(s) that a specified number of hotel rooms will be occupied by our conference attendees. In exchange for the hotel room occupation, the property provides ASHS with complimentary meeting space and other discounts.

The $250 Facilities Usage Fee will apply only to those who register (including exhibitors, speakers, students, etc.) for the conference, but choose not to stay at the host hotel(s).

We encourage all conference attendees to avoid this Facilities Usage Fee and stay at the host hotel(s). Please be aware that if you are sharing a room with another delegate, both names must appear on the room reservation by the hotel reservation cut-off date, otherwise you will be assessed this fee and obligated to pay it in order to pick up your registration credentials.

 


1018 Duke Street
Alexandria, VA 22314
Phone: 703.836.4606
Email: webmaster@ashs.org