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2020 ASHS Virtual Conference

August 9 - 13

(August 9 - Education & Career Day)

Registration Required


The Annual Meeting of ASHS is where the latest science and technology is being showcased related to horticulture.  Our mission is to bring together horticulture researchers, scientists, industry, academia, government, and students to cultivate ideas and share new techniques.

The meeting focuses on the distribution of science through technical sessions, poster and abstract presentations, keynote speakers, and workshops. Enjoy networking and group activities where you can catch up with peers. There is also a spotlight on students–from career path mentoring to competitions and group activities to create relationships that can last throughout your career.

 

THE FUTURE IS ALMOST HERE

What Will a Virtual Conference Look Like?

 

What Will a Virtual Conference Look Like?

 

PROGRAM– The program will remain mostly the same. We might move some of the 8 a.m. sessions to later in the day to accommodate the western part of the country.

 

Oral Sessions – These will remain as they are currently scheduledOral presenters will pre-record their talks.  These will be made available to Conference registrants starting Friday, August 7th.  Registrants can either listen/watch them at their leisure before the conference or schedule to listen to them during the scheduled time of the session and then attend the LIVE Q&A period.

All Session speakers are REQUIRED to attend the LIVE Question and Answer period AT THE END OF their session time with the other speakers from the session to answer questions. Conference registrants can either attend these LIVE events or type in their questions ahead of time.  During the LIVE Q&A, the Oral presenters will answer all questions that have been submitted, and they will be available for any discussion stemming from them, and pose their own questions. The session moderator will facilitate a discussion.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1103

 

Poster Sessions – These will remain as they are currently scheduled.  All poster presenters will create E-posters with oral and video attachments. These will become available to Conference registrants by Friday, August 7th.  Poster presenters are REQUIRED to attend a LIVE Question & Answer period DURING their session with other speakers from the session to answer questions. Questions can be submitted at anytime prior to the poster session.  During the LIVE Q & A, the poster presenters will answer all questions that have been submitted, and they will be available for any discussion stemming from those that listed to the E-posters during the actual session time.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1104

 

Workshops – These will remain as they are currently scheduled and will be presented LIVE.  If the speakers are not available to present LIVE, they may pre-record their talk. The moderator will play this recording during the LIVE session.  Workshops may include demonstrations, facility tours, polling and possible panel and/or breakout discussion groups.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1102

 

Keynotes and Plenaries – These will remain as they are currently scheduled and will be presented LIVE.

https://ashs.confex.com/ashs/2020/meetingapp.cgi/Program/1111

 

COMPETITONS: Refer to the Conference Competition pages for the full description of each competition.

 

Undergraduates Oral and Posters – These will follow the oral and poster session formats as detailed above. Undergraduate students can attend the conference for free. However, they MUST become members first before they register for the conference.

 

Graduate Student Poster Competition – E-posters will be judged online and contestant will be scheduled for a LIVE meeting with judges.

 

Scholars Ignite will be held LIVE

 

Early Career Competition – will be held LIVE

 

SPECIAL SESSIONS/EVENTS:

 

Education and Career Day – This will be held LIVE on Sunday, August 9th at its current time.

 

Leadership Training Session – This will be held LIVE. Registration is free but is REQUIRED as there is “homework” to be completed in advance of the session.

 

Hands-On Floral Design Seminar – This will be held LIVE. Registration is REQUIRED.  Deadline is July 29th

 

Student Awards Night – This will be held LIVE.

 

Industry Ignite! This will be held LIVE.

 

New Cultivar Ignite! This will be pre-recorded.

 

Social Events – All ASHS Staff will hold coffee and happy hours to meet with ASHS members and conference registrants and answer questions.

Universities and organizations are encouraged to schedule alumni events and happy hours.  Please contact Negar Mahdavian with your time and date.


 

Frequently Asked Questions

  • Will the ASHS Conference be held in Orlando?

As of the first week of June, the conference is still scheduled to be held at the Rosen Plaza Hotel, along with a fully virtual program for those unable, or uncomfortable, with travel to Orlando.

  • I’ve seen some other organizations that have cancelled their physical meeting this year and gone exclusively virtual—why hasn’t ASHS?

Organizations sign contracts with hotel(s) and convention properties, which are binding to both parties. The facilities are required to offer the services stated in the contract, and the organizations are required to meet the minimums of purchased services (rooms, food and beverage, etc.) or face monetary penalties (which are substantial). As of now, the state of Florida, Orange County, and the city of Orlando are continuing their phased reopening. This reopening plan includes strict sanitary and social distancing guidelines for conference facilities. Under these plans, the Rosen Plaza anticipates it will meet the requirements to physically hold the ASHS Conference. Accordingly, ASHS is contractually obligated to be at the hotel and hold the meeting August 9-13, 2020. These meetings are state- and locale-specific. Several organizations have meetings scheduled this year in places that have already stated that physical meetings will not be allowed to occur as scheduled.

  • What would cause the physical meeting to be cancelled?

If the state of Florida and the local governments determine that the phased reopening is not going according to established parameters, and these parameters are such that the hotel is unable to meet its obligations, the meeting would be physically cancelled and will be held virtually only. This is a fluid situation dependent on determinations by Florida and Orange County health services. 


Conference Program

Keep checking the Conference Website as new information is updated frequently.

Be part of the conference by submitting an oral or poster abstract - Click here to submit abstract

Submit a workshop (for ASHS Professional Interest Groups only) - Click here to submit workshop proposal

General Conference Information

Check out the registration rates (below) and complete your registration in January 2020

Find out about discount rates for hotel and travel to the Conference

There are travel grant opportunities for students - don’t miss out!

Career Center

 

Group Activities for 2020

Luncheon Series with Featured Speakers

Keynotes and plenaries

Opening Welcome Reception

Sightseeing and Professional Tours

Student Education & Career Day - August 9th

Student Competitions

Students Award Night - August 12th

 


Conference Registration Rates - Due to Covid-19 concerns which has caused the conference to be held virtually, registration fees will hold at Feb 16 - May 31 rates and not be increased.

Category On or before Feb 15

 

February 16 to May 31 August 12
June 1 through On-site - No Rate Increase in 2020
ASHS Member $475 $525 $575
Non-member $665 $715 $765
Emeritus $260 $310 $330
Postdoctoral (Member) $300 $350 $395
Postdoctoral
(Non-member)
$390 $440 $490
Graduate Student (Member) $200 $250 $295
Graduate Student
(Non-member)
$275 $325 $375
Undergraduate Student $135 $165 $195


International Registration Package

International ASHS members and non-members can register for the ASHS conference at the Rosen Plaza Hotel using the "International Registration Package." This includes conference registration, 5-night hotel stay, and a ticket to the Welcome Reception.

(International Package cost: ASHS international members = $1750; nonmembers $1950)

Please note, the hotel reservation for those registering for the international package will not be confirmed until ASHS receives your full payment. In addition, you must confirm your desired arrival and departure date in the registration system. Contact ASHS at 703-836-4606 or e-mail your request to meetings@ashs.org with any questions.

 

Registration Cancellation Policy:

Requests for refund of Conference registration fees and special events must be made in writing and will be processed under the following schedule:

Refund requests received

  • on or before May 1 = Full refund (less a $30 processing fee and applicable credit card fees)
  • from May 2 through June 7 = 75% refund (less a $30 processing fee and applicable credit card fees)
  • from June 8 through June 28 = 50% refund (less a $30 processing fee and applicable credit card fees)
  • on or after June 29 = no refund

Please note: Conference horticultural and sightseeing tours cannot be refunded as fees are paid to outside vendors and ASHS is not able to be reimbursed for these fees.

Any refunds requested 45 days prior the conference will be processed 15 days after conference conclusion.

All cancellation or refund requests must be made in writing and can be emailed to meetings@ashs.org or mailed to:

 

American Society for Horticultural Science
Attn: Annual Conference - Cancellations
1018 Duke Street, Alexandria, VA 22314

 

Notice for International Registrants:

Please allow sufficient time to contact the proper officials in your country and obtain the necessary visas for travel to and from the conference.  Please note that ASHS cannot fulfill requests for invitation letters without a paid registration. 

If you fail to obtain a travel visa, requests for registration refunds will be granted only if the visa application has been refused and ASHS is informed of this 30 days prior to the start of the conference.

The request for refund must be accompanied by a copy of the refusal letter from the embassy.

A request for refund may be denied if these conditions are not met.

 

Facilities Usage Fee - only applicable if attending in person.  Does not apply to virtual participants.

Where to stay?

We know that, for many attendees, finding the lowest possible hotel rate is paramount, and we are aware that often people choose to stay on the outskirts of town and then choose to drive to the conference each day.

However, before you book your hotel room for the ASHS Annual Conference, we want to mention the following ....

The American Society for Horticultural Science continues to make every effort to keep costs at a minimum for those attending the ASHS Annual Conference. One way this is done is to make a commitment to the host hotel(s) that a specified number of hotel rooms will be occupied by our conference attendees. In exchange for the hotel room occupation, the property provides ASHS with complimentary meeting space and other discounts.

The $250 Facilities Usage Fee will apply only to those who register (including exhibitors, speakers, students, etc.) for the conference, but choose not to stay at the host hotel(s).

We encourage all conference attendees to avoid this Facilities Usage Fee and stay at the host hotel(s). Please be aware that if you are sharing a room with another delegate, both names must appear on the room reservation by the hotel reservation cut-off date, otherwise you will be assessed this fee and obligated to pay it in order to pick up your registration credentials.

 


1018 Duke Street
Alexandria, VA 22314
Phone: 703.836.4606
Email: webmaster@ashs.org